Pharmacy & clinic

Prescription book

Every prescription is numbered and keeps its prescriber, patient, repeats allowed and a scanned copy of the script.

Dispensary

Pharmacist's check

Nothing is dispensed until someone who may approve has signed the check, with the patient's recorded allergies in front of them.

Dispensary

Earliest-expiry dispensing

Each line draws from the earliest in-date batch in the store and never from an expired one, with batch and expiry shown before you confirm.

Dispensary

Owing balances

A part-fill records what is still owed to the patient and dispenses the rest later against the same prescription.

Dispensary

Sale raised at dispensing

Dispensing issues the invoice at the product's price and tax class, with the M-Pesa code captured when the patient pays.

Dispensary

Dispensing labels

An 80mm label per medicine with the patient, the directions in plain words, the batch and the expiry.

Dispensary

Controlled-drugs register

Receipts and supplies enter the register on their own with a running balance; destruction needs a witness and entries are amended, never edited.

Dispensary

Refills due

Repeats that are coming due are listed with the patient's phone, and one tap creates the repeat prescription.

Dispensary

Expiry and returns

Batches expiring within 90 days on one screen, with a move to quarantine for return to the supplier or write-off.

Dispensary

Counter sales in one basket

Medicines, supplements and sundries scanned or searched into one sale, on a phone, tablet or counter PC.

Point of Sale

Cash, M-Pesa, card or mixed

Split payments with the M-Pesa code captured, and a branded thermal receipt.

Point of Sale

Credit and insurer accounts

Corporate, insurer and trusted-customer accounts with limits, invoices, statements and ageing.

CRM

Register sessions

Open with a float, close with a count; the owner is alerted and the Z-report is checked the same night.

Point of Sale

Batch and expiry on everything

New products default to batch tracking; every receipt records the batch number, expiry date and cost.

Inventory

Expired stock cannot be sold

The till, invoices and deliveries draw the earliest in-date batch on their own and refuse a sale that only expired stock could cover.

Inventory

Expiry watch

Batches bucketed at 30, 60 and 90 days, in time to return them to the supplier or discount them.

Inventory

Perpetual inventory

Every sale decrements stock; counts post their variance as a reasoned adjustment — expired, damaged, recall, loss.

Inventory

Reorder points and want list

A minimum per item and a low-stock report by supplier, ready to turn into an order.

Inventory

Medicine classes and storage

Prescription-only, pharmacy-only, OTC and controlled categories, with legal class, dosage form, strength and cold-chain flags on each product.

Inventory

Branch and store transfers

Dispensary, back store and branches as stock locations with transfers between them.

Inventory

Wholesaler orders

Purchase orders to several suppliers, with approval above a threshold.

Purchases

Receiving against the order

Goods received notes check the delivery, then the supplier bill is matched and paid.

Purchases

Supplier balances

What is owed to each wholesaler, by age.

Finance

Pharmacist, technologist, cashier

Named logins per role: a cashier sells and nothing else; stock and prices stay with the pharmacist.

Settings

Compliance calendar

PPB premises and practice licences, county permits and register checks on one board with owners and due dates.

Projects

Margin, fast movers and dead stock

Gross margin by item, the fastest sellers and the lines tying up cash.

Reports

VAT class per product

Exempt, zero-rated and 16% items keep their own class on every line for eTIMS.

Inventory